Document Management for Alfresco

Alfresco is one of the, if not the most functional Open Source Content Services Platform on the market today. Alfresco’s Digital Business Platform provides significant connectivity and capability across the enterprise. With this enterprise class connectivity come significant challenges with respect to leveraging, harnessing and securing documents in multiple Alfresco and other repositories. Federated Document Management by Simflofy allows the knowledge worker to consume and interact with information stored within Alfresco and other locations securely and seamlessly.


Document Management. The Ultimate Guide.

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About Simflofy Document Management for Alfresco

Information fragmentation results when documents are stored in many different places, for example stored on paper, on personal computers, tablets, phones and USB drives. They are often found in emails, network drives and scattered across various document management repositories made by IBM, Microsoft, Opentext and others. They are also found in file-sharing sites as well. Document siloes drain business productivity and increase security risks. Modern, federated document management by Simflofy allows the knowledge worker to work on documents wherever they reside, all the while, ensuring security and records management protocols are implemented uniformly.


Frequently asked questions about Document Management for Alfresco.  

1- What does Document Management do?

Document management software helps to store, access, manage, control, and track digital documents and electronic images of paper-based information that has been captured through document scanning technology, or ingested as a digital document. Document management systems can be very simple solutions to help share, manage, and organize digital files, or they can be a part of a sophisticated enterprise content management system with enhanced capabilities to support information governance, records management and more.


2- What does Federation do?

While a document management solution creates a central location to capture and store your organization’s document-centric information, documents invariably end up scattered all over the enterprise. This makes finding current versions of documents and information much more difficult. Federation by Simflofy allows knowledge workers to focus on their roles rather than hunting down pieces of paper or digital assets across repositories and silos


3- What should I look for with regards to Federation Capability?

When evaluating Federation vendors, it’s important to consider its ability to integrate and extend other line-of-business systems, so that content can be available across a range of business applications (such as Salesforce and SAP). Consideration also needs to be given to how users will interact with the system. Different people want to work in different ways — on mobile devices, via web browsers or directly from the desktop.


4- How can Federation help the business?

Federation provides the ability to unlock trapped content, it expedites decision-making, improves knowledge worker engagement, and ultimately reduces the cost of wasted or duplicated efforts. Fundamentally, Federation helps organizations and knowledge workers categorize and visualize relevant enterprise content and enables users to quickly find answers to questions and optimize the business impact of their decisions


5- What is a single source of truth?

Content resides in multiple repositories and business systems. That is a reality of today’s IT enterprise. Finding and storing that vital content securely is a challenge many organizations face today. Federation for Alfresco is an enterprise-class service that provides integrations into other business applications so that you avoid creating content silos, and providing the enterprise with a single source of truth




9 Crucial Elements of a DMS

Take a look at our infographic highlighting the nine essential features that every Document Management System (DMS) needs to have.




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