Records Management for Alfresco
Alfresco is used across the world to meet organization’s enterprise content management needs. Alfresco has been used to manage millions of documents but some enterprises choose not to use Alfresco’s records management offering to manage the centralized content.
Simflofy’s Federated Records Management solution allows an enterprise to use Alfresco content and process management to their fullest capabilities and have seamless, comprehensive control of its enterprise compliance using Simflofy Records Management for Alfresco.
About Simflofy Records Management for AlfrescoSimflofy offers comprehensive capabilities for eDiscovery, Secure Search, Document Management, and Records Management integrated directly with Alfresco. Enterprises can use Simflofy’s govern-in-place technology to create file plans, declare records, apply retention management policies, apply legal holds, collaborate with internal and external parties, and destroy or transfer eligible records.
Enterprises can choose to leave the content where it is, i.e.: govern in place or move the content into the Simflofy repository. When the Alfresco content has reached the end of its lifecycle, it can automatically be destroyed or transferred accordingly. Legal holds can be applied to the Alfresco content in place while being managed by the Simflofy hold process. When a document is declared a record through Simflofy or a legal hold applied, a lock is placed on the document ensuring that it cannot be accidentally deleted from the system.
Frequently asked questions about Records Management for Alfresco.
1- Why do I need Records Management in Alfresco?
While Alfresco is easy to use for end-users, its records management capabilities still need enhancement. There is not an out-of-the-box method for automatically destroying eligible content, retention schedules cannot utilize custom metadata and reporting is not easy in Alfresco. Simflofy solves these issues and more for the Alfresco Enterprise system.
2- Can my data remain in Alfresco and still have records management applied to it?
Yes, it can. Simflofy’s Federation technology allows you to perform the full set of functions for ECM, Document Management, eDiscovery, and Records Management on data and documents that reside in Alfresco without needing to move them anywhere.
3- If I declare something as a record, will it lock that data or document in Alfresco?
Yes, Simflofy will lock the document in Alfresco so it can’t be modified or accidentally deleted.
4- Can documents have multiple retention schedules and be placed under multiple legal holds?
Yes, documents in Alfresco can have multiple retention schedules applied against them and can be placed under multiple legal holds.
5- Can I auto classify records?
Yes, Simflofy integrates with many different systems that identify records and provide structured metadata that can be used to automatically classify content as records.