Records Management for Google Drive
Google Docs and Google Drive make for a very powerful combination. These tools allow your enterprise to create, collaborate, and work on documents from any device, anywhere in the world.
However, Google Docs and Google Drive do not contain strong Risk and Compliance capabilities. Simflofy’s Federated Records Management Solution allows an enterprise to use Google Docs and Google Drive to their fullest capabilities, and also have seamless, comprehensive control of their enterprise compliance.
About Simflofy Records Management for Google DriveSimflofy offers comprehensive capabilities for eDiscovery, Secure Search, Document Management, Enterprise Content Management, and Records Management directly within the existing Google Drive environment.
Enterprises can use Simflofy’s manage-in-place technology to create file plans, declare records, apply legal holds, collaborate with internal and external parties, and apply retention schedules — all from within the existing Google Drive solution.
Records Management for Google Drive is powered by Simflofy’s Federation technology and extends enterprise functionality without requiring significant changes to the existing IT infrastructure.
Frequently asked questions about Records Management for Google Drive.
1- Why do I need Records Management in Google Drive?
While Google Drive is incredibly easy to use and flexible but does not provide some of the corporate governance and compliance capabilities required by all enterprises. Record declaration, retention schedules and policies, and legal holds are all good examples of features that Google Drive does not provide natively, but that can be delivered by adding Simflofy Records Management to Google Drive.
2- Can my data remain in Google Drive and still have records management applied to it?
Yes, it can. Simflofy’s Federation technology allows you to perform the full set of functions for ECM, Document Management, eDiscovery, and Records Management on data and documents that reside in Google Drive without needing to move them anywhere.
3- If I declare something as a record, will it lock that data or document in Google Drive?
Yes, Simflofy will lock the document in Google Drive so it can’t be modified.
4- Can documents have multiple retention schedules and be placed under multiple legal holds?
Yes, documents in Google Drive can have multiple retention schedules applied against them and can be placed under multiple legal holds.
5- Can I auto classify records?
Yes, Simflofy integrates with many different systems that identify records and provide structured metadata that can be used to automatically classify content as records.